General Admin & HR Support Assistant

General Admin & HR Support Assistant

Green Space Farms (GSF) is seeking a highly organised and tech-savvy General Admin & HR Support Assistant to ensure smooth office operations and support HR and operations teams. The role involves managing day-to-day administrative tasks, supporting recruitment, onboarding, and maintaining accurate employee records.

Responsibilities

• Manage day-to-day office administration, including supplies, facilities, vendors, and logistics.
• Handle correspondence, emails, calendars, and meeting schedules using Microsoft Outlook.
• Prepare professional letters, memos, reports, contracts, and presentations in Word and PowerPoint.
• Set up and maintain trackers, registers, and reports in Excel.
• Organise and maintain physical and digital filing systems.
• Coordinate meetings, take minutes, and follow up on action points.
• Receive visitors, handle phone calls, and route enquiries.
• Support the General Manager with ad-hoc tasks.
• Assist with recruitment, screening CVs, scheduling interviews, and communicating with candidates.
• Prepare offer letters, employment contracts, and other HR documentation.
• Coordinate onboarding for new hires, including document collection, ID cards, orientation, and system setup.
• Maintain employee records for office and deployed staff.
• Track attendance, leave, contract renewals, confirmations, and exits.
• Collect and prepare data for monthly payroll processing and statutory documentation.
• Respond to staff inquiries and escalate issues where necessary.
• Handle employee information with strict confidentiality.

Requirements

• Bachelor's degree or HND in Business Administration, Human Resource Management, Office Management, or a related field.
• 2–4 years of experience in an administrative, HR, or office support role. Experience in outsourcing, staffing, or HR services is a strong advantage.
• Advanced proficiency in Microsoft Office:
  • Excel: Formulas (VLOOKUP/XLOOKUP, IF, SUMIF), pivot tables, data cleaning, and building trackers and reports.
  • Word: Professional document formatting, templates, and mail merge.
  • Outlook: Email management, calendar scheduling, and meeting coordination.
  • PowerPoint: Clear, well-designed presentations.
• Comfortable with Google Workspace, Microsoft Teams, Zoom, SharePoint, OneDrive, and HR/payroll software.
• Familiarity with AI productivity tools (e.g., ChatGPT, Claude, Microsoft Copilot) is an added advantage.
• Excellent written and verbal communication skills.
• Highly organised, with strong attention to detail and the ability to manage multiple tasks and deadlines.
• Discreet, trustworthy, and able to handle confidential information professionally.
• Basic knowledge of Nigerian labour practices and HR processes is an advantage.
• A professional HR certification (CIPM associate or student member) is a plus.

Salary

• Competitive salary.

How to Apply Send your CV and a short cover letter to edith.laiye@lnoutsourcing.ng with the subject line "General Admin & HR Support Assistant". Shortlisted candidates will take a practical test in Excel, Word, and Outlook as part of the selection process.