Procurement Technical Coordinator

Procurement Technical Coordinator

The Procurement Technical Coordinator is responsible for managing the procurement process, including identifying subcontractors, issuing RFPs/RFQs, evaluating proposals, negotiating terms, and ensuring compliance with legal and contractual requirements. They also monitor subcontractor performance, manage changes in scope, and maintain accurate records of all procurement activities.

Responsibilities

• Identify potential subcontractors through market research and supplier evaluation.
• Issue Requests for Proposals (RFPs) or Requests for Quotes (RFQs) to subcontractors.
• Evaluate subcontractor proposals, including pricing, capabilities, and qualifications.
• Negotiate subcontract terms and conditions to ensure alignment with project goals and contractual requirements.
• Collaborate with legal and compliance teams to review and approve subcontract agreements.
• Maintain a database of subcontract agreements and associated documentation.
• Monitor subcontractor performance, ensuring adherence to project schedules and quality standards.
• Manage changes in subcontract scope, schedule, and costs, and update relevant documentation.
• Select vendors for assigned PR(s) based on requested items and vendor expertise.
• Ensure compliance with regulatory, legal, and contractual requirements in subcontractor relationships.
• Track and report on subcontractor expenditures against budgeted costs.
• Identify opportunities for cost savings and efficiency improvements.
• Assist in the preparation of cost estimates for subcontracting requirements.
• Maintain accurate and organized subcontract records, including correspondence, agreements, and modifications.
• Prepare regular reports on subcontract performance, expenditures, and compliance.
• Prepare the RFQ in standard format with all relevant details, including Bid Closure Time & Date, Special Conditions, etc.
• Send out the RFQ to selected vendors and mark internal colleagues in Blind Copy as necessary.
• Verify the PO for all terms and conditions and submit for further approvals.
• Identify and assess potential risks associated with subcontractor relationships.
• Develop mitigation plans to address identified risks.
• Monitor and report on risk status and mitigation efforts.
• Improve departmental efficiency with consultation and approvals from colleagues and HODs.
• Provide support to the Estimations Department during the bidding phase.
• Perform any other tasks assigned by the Procurement & Subcontracts Manager.

How to Apply Interested and qualified candidates should forward their CV to: careers@desicongroup.com using the position as subject of email.