Information and Communication Assistant

Information and Communication Assistant

The Lindii Peace Foundation (LPF) is seeking a proactive, creative, and detail-oriented Information and Communication Assistant to support the organization's information management, communication, documentation, and visibility activities across its humanitarian and development programs.

Responsibilities

• Collect, compile, and organize program information, activity updates, field reports, success stories, and other relevant organizational information.
• Support program and field teams in obtaining accurate and timely information for internal communication, reporting, and visibility purposes.
• Verify information received from program teams against available documentation and consult relevant personnel to clarify inconsistencies before dissemination.
• Maintain organized electronic and physical filing systems for communication materials, program photographs, reports, publications, and other approved records.
• Update organizational information databases, contact lists, activity trackers, and communication records as required.
• Ensure that information is properly labeled, dated, categorized, and stored for easy retrieval by authorized personnel.
• Assist in drafting, editing, and formatting communication materials such as newsletters, program updates, fact sheets, brochures, flyers, and organizational profiles.
• Prepare clear and engaging written content highlighting program activities, achievements, community engagement, and organizational impact.
• Support the development of human-interest stories, case studies, beneficiary stories, and other approved content demonstrating program outcomes.
• Edit written materials for grammar, clarity, consistency, accuracy, and adherence to LPF's communication standards.
• Assist in preparing presentations, briefing documents, talking points, and information materials for meetings, workshops, and stakeholder engagements.
• Support the development of simple visual communication materials using appropriate design tools and approved organizational templates.
• Ensure that communication products accurately reflect program activities and do not exaggerate achievements or make unsupported claims.
• Work with program teams to obtain necessary facts, figures, approvals, and supporting evidence before finalizing communication materials.
• Ensure that all communication products use appropriate language and respect the dignity, privacy, and cultural context of affected populations.
• Maintain a repository of approved communication materials for future reference and reuse.
• Support the documentation of approved program activities, trainings, workshops, distributions, community engagements, and other organizational events.
• Take photographs and record short videos of program activities when assigned and appropriately authorized.
• Ensure that photographs and videos accurately represent program activities and comply with organizational safeguarding, consent, and data protection requirements.
• Obtain or confirm appropriate informed consent before collecting or using identifiable photographs, interviews, testimonies, or other personal information.
• Maintain organized photographic and video archives with relevant dates, locations, activity descriptions, and other approved metadata.
• Assist in preparing captions, short descriptions, and summaries to accompany approved photographs and videos.
• Support the collection of human-interest stories and testimonials.

Requirements

• Proactive, creative, and detail-oriented.
• Strong writing and communication skills.
• Basic digital content creation abilities.
• Attention to detail and ability to organize information effectively in a demanding humanitarian environment.

How to Apply Interested and qualified candidates should submit the following documents: An updated CV detailing relevant qualifications, logistics experience, technical competencies, and professional achievements. A cover letter clearly demonstrating their suitability for the position, including relevant experience in logistics coordination, fleet management, inventory control, asset management, and/or humanitarian supply chain operations. Applications should be submitted to: hr@lindiipeacefoundation.org