Facility Assistant

We are seeking a reliable and proactive Facility Assistant to support the Facility Manager in the effective day-to-day operation, maintenance, safety, and upkeep of company facilities and properties.

Responsibilities

• Assist the Facility Manager with the day-to-day management and maintenance of company facilities and properties.
• Conduct routine inspections of buildings, equipment, common areas, utilities, and external areas and report defects promptly.
• Assist in coordinating preventive and corrective maintenance activities.
• Follow up with technicians, contractors, and service providers to ensure maintenance jobs are completed properly and on schedule.
• Monitor the condition and functionality of electrical, plumbing, HVAC, generator, water, security, and other facility systems.
• Assist with monitoring utilities, including electricity, water, fuel, and other facility-related services.
• Maintain accurate records of maintenance activities, incidents, repairs, inspections, and service schedules.
• Assist with supervising cleaning, security, landscaping, waste management, pest control, and other facility service providers.
• Support the Facility Manager in obtaining quotations and coordinating approved facility-related purchases and services.
• Assist with inventory and proper storage of facility supplies, tools, and consumables.
• Report safety hazards, breakdowns, incidents, and other facility concerns immediately.
• Support compliance with health, safety, fire, environmental, and building requirements.
• Assist during inspections, audits, emergency situations, and facility improvement projects.
• Perform other facilities and administrative support duties assigned by the Facility Manager.

Requirements

• Basic understanding of building maintenance, facilities operations, and property upkeep.
• Good organizational and record-keeping skills.
• Ability to coordinate contractors, technicians, and service providers.
• Strong observation and problem-solving skills.
• Good communication and interpersonal skills.
• Proactive, dependable, and responsive approach to work.
• Ability to work with minimal supervision and support multiple facility priorities.
• Basic proficiency in Microsoft Office and facility record-keeping tools.
• Experience in real estate, property management, hospitality, or corporate facilities is an advantage.
• OND/HND/Bachelor's degree in Facilities Management, Estate Management, Engineering, Building Technology, Business Administration, or a related field.
• 2–4 years' relevant experience in facilities, property management, maintenance, or a related role.
• Experience supporting a Facility Manager or facilities team is an advantage.
• Basic knowledge of health and safety requirements is preferred.

How to Apply Interested and qualified candidates should forward their CV to: cynthiahr@bluemool.com using the position as subject of email.