EXECUTIVE ASSISTANT TO SENIOR LEADERSHIP

We are seeking a highly organised, proactive, and discreet Executive Assistant (EA) to provide high-level administrative, coordination, and executive support to the Director and Senior Leadership team. The role involves managing schedules, communications, meetings, documentation, and follow-ups, while maintaining confidentiality and professionalism.

Responsibilities

• Manage and maintain the Director's daily calendar, appointments, meetings, engagements, and travel arrangements.
• Coordinate executive schedules and resolve scheduling conflicts.
• Screen, prioritise, and manage incoming emails, calls, correspondence, and other communications.
• Draft and review professional correspondence, letters, memos, reports, and other executive communications.
• Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation.
• Maintain an organised system for executive files, records, documents, and confidential information.
• Coordinate internal and external meetings, including physical and virtual engagements.
• Attend meetings where required, document minutes and decisions, and maintain an effective action tracker.
• Follow up with stakeholders on outstanding action points, deadlines, and deliverables.
• Serve as a professional liaison between the Director, senior management, employees, clients, partners, vendors, government agencies, and other stakeholders.
• Support the coordination and execution of strategic initiatives and special projects.
• Conduct research and prepare summaries, briefs, presentations, and background materials to support executive decision-making.
• Monitor assigned projects, deadlines, and priority deliverables and provide timely status updates.
• Support the coordination of executive-level events, workshops, conferences, and official engagements.
• Identify opportunities to improve administrative processes, workflow, communication, and executive efficiency.

Requirements

• Bachelor's degree (BSc) or HND in Business Administration, Management, Health Sciences, Public Administration, or a related discipline.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Administrator, Office Manager, or in a similar senior administrative capacity.
• Previous experience working within the healthcare, medical, NGO, development, or professional services sector will be an advantage.
• Demonstrated experience supporting senior executives, directors, or members of senior management.
• Strong proficiency in Google Workspace, particularly Gmail, Calendar, Docs, Sheets, Drive, and Meet.
• Excellent written and verbal communication skills.
• Strong business writing, report preparation, and presentation skills.
• Excellent organisational and time-management abilities.
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong attention to detail and ability to work with minimal supervision.
• High level of professionalism, discretion, integrity, and confidentiality.
• Strong interpersonal and relationship-management skills.
• Ability to anticipate executive needs, exercise sound judgement, and take initiative.
• Ability to operate effectively in a fast-paced and dynamic work environment.

Salary ₦350,000 Monthly

How to Apply Qualified and interested candidates should send their updated CV to: hiring@mysigma.io. Subject Line: Executive Assistant (EA) – Lagos