HR Assistant

HR Assistant

The Stellar Workforce Solutions is seeking a highly organised, proactive, and people-oriented HR Assistant to support the day-to-day operations of the Human Resources department. The role involves assisting with recruitment, employee records, onboarding, attendance, employee relations, HR documentation, and general administrative activities.

Responsibilities

• Assist with preparing and posting job advertisements across relevant platforms.
• Screen CVs and shortlist candidates based on approved requirements.
• Schedule interviews and communicate with candidates.
• Assist with reference checks and pre-employment documentation.
• Prepare onboarding documents and coordinate new employee onboarding.
• Maintain accurate recruitment and onboarding records.
• Maintain up-to-date employee personnel files and HR databases.
• Prepare HR letters, memos, forms, and other employment documentation.
• Track employee documentation, contracts, probation periods, leave, and other HR activities.
• Assist with updating employee information and HR reports.
• Ensure HR records are properly filed and confidential.
• Monitor attendance, lateness, absenteeism, and staff schedules.
• Maintain accurate leave records and assist with leave administration.
• Support the preparation of payroll inputs, including attendance, deductions, overtime, and other relevant information.
• Identify and report discrepancies in attendance or payroll information.
• Assist with employee queries and escalate issues to the HR Manager where necessary.
• Support employee engagement activities and staff welfare initiatives.
• Assist in the administration of disciplinary processes and documentation.
• Support HR investigations by gathering relevant documentation and maintaining accurate records.
• Promote company policies and ensure employees understand HR procedures.
• Assist with coordinating employee training and development programmes.
• Maintain training attendance and completion records.
• Support the preparation of training materials and schedules.
• Follow up on mandatory training and certifications.
• Assist in ensuring HR processes comply with company policies and applicable employment regulations.
• Maintain confidentiality of employee and company information.
• Ensure HR documentation is complete, accurate, and properly maintained.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Industrial Relations, Law, Psychology, or a related field.
• 1–3 years of experience in HR or an administrative role.
• Knowledge of basic HR practices and employment processes.
• Strong organisational and administrative skills.
• Excellent written and verbal communication skills.
• Good working knowledge of Microsoft Office, Google Workspace, or similar tools.
• Strong attention to detail and ability to maintain accurate records.
• Ability to handle confidential information with discretion.
• Ability to multitask and work effectively in a fast-paced environment.

How to Apply Interested and qualified candidates should forward their CV to: stellarworkforcesolutions@gmail.com using the position as subject of email.