Executive Personal Assistant

BlueOcean Tech Services is seeking a highly organised and professional personal assistant to support the leadership team with scheduling, follow-ups, communication coordination, documentation, research, and administrative execution. This is a remote, full-time role ideal for someone proactive, detail-oriented, and comfortable managing multiple priorities across time zones.

Responsibilities

• Manage calendars, meetings, reminders, and scheduling across time zones
• Coordinate calls, follow-ups, internal check-ins, and external meetings
• Draft, format, and organize emails, documents, reports, letters, and internal communications
• Track action items, deadlines, commitments, and pending decisions
• Prepare meeting notes, summaries, agendas, and follow-up messages
• Support travel planning, reservations, logistics, and administrative arrangements
• Maintain organized digital records, folders, trackers, and contact lists
• Assist with vendor, client, partner, and candidate coordination
• Conduct basic research and prepare concise summaries
• Handle confidential business and personal information with discretion

Requirements

• 3+ years of experience as a personal assistant, executive assistant, or similar role
• Bachelor's degree
• Excellent written and spoken English
• Strong organisation, time management, and follow-through
• Ability to manage multiple tasks without losing details
• High level of professionalism, discretion, and confidentiality
• Strong calendar, email, document, and task-management skills
• Comfortable using Google Workspace, Slack, WhatsApp, Zoom, Notion, Trello or similar tools
• Ability to work across different time zones
• Reliable internet, power backup, and work setup
• Ability to handle confidential information responsibly
• Willingness to complete practical assessments during hiring

Nice to Have

• Familiarity with American business communication and professional etiquette
• Experience supporting founders, executives, or fast-paced startup teams

Salary

NGN 400,000 - NGN 600,000 per month

How to Apply

Click the "Easy apply" button on the job posting or log in to apply via Jobberman.