Administrative Assistant

Administrative Assistant

The Moment of Truth Talent Series is seeking a proactive, highly organised Administrative Assistant to manage daily administrative operations, scheduling, and participant records. This role involves providing direct administrative support across departments, handling candidate communications, and maintaining participant records.

Responsibilities

• Manage department calendars, schedule internal team meetings, and coordinate program session timetables.
• Send timely reminders, calendar invites, and session links to facilitators and participants.
• Prepare meeting agendas, record detailed meeting minutes, and track follow-up action items.
• Serve as the primary administrative point of contact for candidate inquiries via email, phone, and messaging platforms.
• Maintain up-to-date, organized records of program applicants, cohort participants, and attendance tracking systems.
• Assist in sending onboarding packs, program updates, and completion certificates to participants.
• Coordinate logistics for facilitators, ensuring session materials, slide decks, and venue/zoom links are prepared in advance.
• Support day-to-day office management, document formatting, filing, and basic procurement of office supplies.
• Track petty cash usage, vendor receipts, and assist with routine administrative invoice logging.

Requirements

• 2 years of experience in an administrative support, executive assistance, or office coordination role in Nigeria.
• Hands-on experience with Google Workspace (Docs, Sheets, Slides, Forms, Drive), MS Office, and calendar management tools.
• Clear, polite, and professional written and verbal communication skills in English.
• Meticulous attention to detail, strong time-management skills, and the ability to handle routine tasks efficiently without missing deadlines.

Salary

• Monthly Base Pay: N150,000 gross per month
• Allowances: N15,000 monthly data/airtime allowance for candidate outreach and coordination.

How to Apply Interested and qualified candidates should send their CV and a cover letter to: info@themomentoftruthnigeria.com using the job title as the subject of the email.