Administrative Officer

Administrative Officer

Koins Microfinance Bank is seeking an Administrative Officer to manage office operations, procurement, and vendor relations. The role involves overseeing facility management, asset tracking, and administrative support.

Responsibilities

• Coordinate repairs, cleaning, and maintenance of office buildings and equipment.
• Liaise with property managers and utility service providers.
• Ensure fire safety and compliance with health and safety regulations.
• Maintain an up-to-date asset register and track the lifecycle of assets.
• Manage internal logistics including meeting rooms, reception duties, and mail.
• Handle travel arrangements, hotel bookings, and itineraries for staff and management.
• Prepare periodic administrative reports for management review.
• Monitor and maintain a clean, professional office environment.
• Supervise outsourced service providers and ensure SLAs are met.
• Develop procurement plans in line with budget and operational requirements.
• Identify and prequalify new vendors, conduct assessments, and evaluate performance.
• Manage RFQ, RFP, and RFI processes, and analyze bids based on cost, quality, warranty, and service.
• Draft, review, and manage vendor contracts and service agreements.
• Track contract timelines, renewals, and compliance.
• Collaborate with legal and risk teams for final approvals.

Requirements

• Minimum of 4 years relevant experience in administrative roles, procurement, facility management, preferably within a financial institution.
• Experience in sourcing and managing vendors, office maintenance, and staff support functions.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in MS Office (especially Word, PowerPoint, Excel, Outlook).
• Basic understanding of procurement and asset management processes.
• Knowledge of facility management and office operations.
• Attention to detail.
• Integrity and discretion with confidential matters.
• Good interpersonal and time management skills.

Remuneration

• Hybrid work model.
• 13th month salary.
• Leave allowance.
• Comprehensive medical allowance for employee and family.
• Fast growth environment.

How to Apply Interested and qualified candidates should send their CV to: careers@koinsbank.com using the Job Title as the subject of the email.