Finance / Admin / Ops Associate

Role Overview

The Finance/Admin/Ops Associate will provide finance, administration, logistics, and operational support to programme implementation within the assigned state. The role ensures that financial transactions, administrative processes, logistics, and operational activities are carried out efficiently and in compliance with programme policies and donor requirements.

Responsibilities

• Process state-level financial transactions in accordance with approved programme policies and procedures.
• Coordinate advance requests for programme activities and ensure timely retirement of advances with complete supporting documentation.
• Maintain accurate financial records, payment vouchers, receipts, expense reports, and other supporting documents.
• Monitor state-level expenditures against approved budgets and promptly report any variances or compliance issues.
• Support monthly financial reconciliations and preparation of financial reports for the State Team Lead and headquarters.
• Coordinate day-to-day administration of the state office, including office supplies, inventory, asset records, and facility management.
• Identify and coordinate suitable venues for trainings, meetings, workshops, and stakeholder engagements.
• Coordinate travel arrangements, accommodation, transportation, and logistics for programme staff, consultants, and visitors.
• Support procurement processes by obtaining quotations, coordinating vendor engagement, and maintaining procurement documentation.
• Manage relationships with approved vendors and service providers to ensure timely delivery of quality goods and services.
• Maintain accurate asset registers, inventory records, and logistics documentation in accordance with programme procedures.
• Prepare and submit timely financial, administrative, logistics, and operational reports in line with programme reporting schedules.
• Facilitate communication between the state office and headquarters on finance, procurement, logistics, and administrative matters.

Requirements

• Bachelor’s Degree in Accounting, Finance, Business Administration, Economics, Public Administration, Management, or a related discipline.
• Minimum of two (2) to three (3) years of relevant experience in finance, administration, operations, logistics, or project support.
• Experience maintaining financial records, processing payments, managing advances, and preparing supporting documentation.
• Good understanding of administrative procedures, procurement support, logistics coordination, and office management.
• Experience supporting compliance with organisational policies and internal control procedures.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organisational, communication, and interpersonal skills with excellent attention to detail.
• Ability to work independently and manage competing priorities in a fast-paced environment.

Salary Competitive remuneration package

How to Apply Interested and qualified candidates should: Apply online Or Send submit an updated Curriculum Vitae highlighting relevant technical and leadership experience and a one-page cover letter to: jobs@agdil.com using "Communications Manager – Solicitation Phase Application" as the subject of the email.