Senior Virtual Assistant/Bookkeeper

A scaling Work-Life Intelligence platform is hiring a Senior Virtual Assistant and Bookkeeper to own administrative operations and daily financial workflows. You will build bookkeeping and administrative systems from the ground up, maintain ledgers and financial reporting end-to-end, and provide reliable executive operational support with full autonomy. This is a build-and-scale role, not a maintenance role, sitting at the heart of the organisation's back office operations.

Responsibilities

Financial Management and Bookkeeping:

• Own the full bookkeeping cycle: chart of accounts setup, journal entries, monthly close, and reconciliation
• Maintain clean, accurate ledgers daily, ensuring every transaction is categorised and reconciled without backlog
• Prepare monthly profit and loss statements, balance sheet summaries, and cash flow reports for leadership review
• Manage accounts payable and receivable end-to-end: invoice generation, vendor payments, payment chasing, and aging reports
• Support audit-readiness by maintaining complete, well-organised financial records and flagging discrepancies in real time
• Coordinate with external accountants or tax advisors, providing accurate underlying data and responding to information requests promptly

Administrative Operations and Executive Support:

• Manage executive inboxes and calendars with full autonomy, exercising sound judgement on prioritisation and follow-up
• Draft and send professional correspondence on behalf of the leadership team
• Build and maintain internal filing systems, SOPs, and administrative documentation from scratch where none currently exist
• Coordinate vendor relationships, procurement requests, and contract renewals, ensuring all deadlines and obligations are tracked and met
• Manage travel arrangements, expense reporting, and reimbursement workflows, reconciling all expenses against company policy

Process Building and Operational Delivery:

• Identify gaps in current administrative and financial workflows and proactively design and implement improvements
• Introduce lightweight tracking and reporting tools to give leadership real-time visibility into operational and financial status
• Resolve day-to-day operational blockers independently, escalating only when genuinely necessary
• Support onboarding of new tools, systems, or team members from an operations and finance perspective

Requirements

• 5+ years of combined bookkeeping and virtual or executive assistant experience, ideally within a start-up, SME, or remote-first environment
• Solid working knowledge of double-entry bookkeeping, reconciliation processes, and financial reporting fundamentals
• Direct experience with cloud accounting platforms such as QuickBooks, Xero, Wave, or equivalent
• Proven track record managing executive calendars, inboxes, and operational workflows across time zones
• Proficiency with Google Workspace or Microsoft 365, and project management tools such as Notion, Asana, or ClickUp
• Hands-on operator comfortable building structure where none currently exists and moving quickly without close direction
• Experience working in remote-first, resource-constrained, or fast-moving digital environments
• Execution-first approach with a strong default toward action over deliberation
• Comfortable with uncertainty and self-directed problem-solving
• High ownership and accountability with a strong personal standard for accuracy and discretion
• Degree-level qualification
• Fluent in English

Salary

NGN 400,000 – 600,000 per month

How to Apply

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