Administrative Officer

AIM Consultants is seeking an Administrative Officer to provide comprehensive administrative and operational support at construction project sites. You will manage day-to-day site administration, maintain project documentation, coordinate logistics, and facilitate communication between site and head office.

Responsibilities

• Manage day-to-day administrative activities at the project site
• Maintain and organize site records, files, correspondence, and project documentation
• Prepare and submit daily, weekly, and monthly site reports
• Coordinate site meetings and maintain meeting minutes
• Monitor staff attendance, timesheets, leave records, and workforce movements
• Support onboarding and induction of site personnel and visitors
• Manage site office supplies, equipment, and inventory
• Coordinate logistics for site personnel
• Process requisitions and assist with procurement documentation
• Maintain records of materials received, issued, and utilized
• Liaise with contractors, consultants, and project stakeholders
• Ensure proper filing and storage of project drawings, contracts, permits, and documents
• Support compliance with company policies and regulatory requirements
• Facilitate communication between project site and head office

Requirements

• Bachelor's Degree or HND in Business Administration, Public Administration, Management, or related field
• Minimum 5 years of administrative experience, preferably in construction or project-based environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with construction site operations and project administration
• Document control and records management experience is advantageous

How to Apply

No application instructions provided in the posting.