Business Office Coordinator

We are seeking an organized, efficient, and proactive Business Office Coordinator to oversee day-to-day administrative operations, streamline office workflows, and support executive management.

Responsibilities

• Oversee daily office operations, maintain office supplies and inventory, and manage relationships with external vendors, contractors, and service providers.
• Assist executive management with scheduling, meeting coordination, travel arrangements, preparing reports, and handling confidential correspondence.
• Maintain organized physical and digital filing systems, track incoming/outgoing business correspondence, and ensure proper record-keeping across departments.
• Ensure a clean, safe, and fully functional working environment by coordinating maintenance, repairs, and facility upkeep.
• Serve as a primary point of contact between internal teams, ensuring effective communication and smooth administrative workflow across departments.
• Manage petty cash, assist with basic office expense tracking, verify invoices, and coordinate with the finance team for prompt bill payments.
• Ensure professional reception and management of office visitors, incoming calls, and customer inquiries.

Requirements

• Strong organizational skills with the ability to multitask, prioritize duties, and solve daily operational problems efficiently.
• Excellent written and verbal communication skills for clear internal messaging and professional client relations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software/tools.
• Basic understanding of budgeting, petty cash handling, and expense tracking.
• High level of reliability, attention to detail, and ability to meet deadlines in a fast-paced environment.
• Strong diplomacy and interpersonal abilities to collaborate effectively with management, staff, and external stakeholders.

How to Apply Interested and qualified candidates should send their CV to: acabadoproductsCVS@gmail.com using the Job Title as the subject of the mail.