Administrative Assistant III

Habrams Energy is seeking an experienced Administrative Assistant III to provide high-level executive and administrative support to senior leaders in a fast-paced environment.

Responsibilities

• Manage executive calendars, meetings, travel, and logistics
• Coordinate reports, team activities, projects, onboarding/offboarding, and administrative operations
• Prepare executive correspondence, presentations, reports, and meeting minutes
• Support vendor coordination, expense processing, and compliance activities
• Manage SharePoint sites, document repositories, dashboards, and records
• Leverage Microsoft 365, Power BI, Smartsheet, SharePoint, SAP, and AI tools to improve productivity and reporting
• Drive process improvements while maintaining confidentiality and professional standards

Requirements

• Bachelor's Degree (minimum 2:1) in Business Administration, Management, Human Resources, Public Administration, Communications, or related field
• Minimum of 5 years' experience providing executive administrative support
• Strong proficiency in Microsoft Office Suite, SharePoint, SAP, Power BI, Smartsheet, and AI productivity tools
• Excellent planning, organization, presentation, communication, analytical, stakeholder management, and multitasking skills
• Ability to work independently, manage competing priorities, and exercise sound judgment with confidential information

Nice to Have

• Professional certification in Administration, Executive Assistance, or Project Management

How to Apply

Interested and qualified candidates should send their CV to: hesprojectrecruitment@gmail.com using "Administrative Assistant III" as the subject of your email.

Note: Only shortlisted candidates will be contacted.