Fleet HOD (Head of Fleet)

Job Summary

We are seeking an experienced and highly organised Fleet HOD to oversee the company's fleet operations, ensuring the safe, efficient, reliable, and cost-effective movement of raw materials, finished products, equipment, and personnel.

Responsibilities

• Oversee the day-to-day operations of the company's fleet and ensure vehicles are available and fit for purpose.
• Plan and coordinate vehicle allocation, dispatch, routing, and delivery schedules.
• Ensure timely movement of raw materials, finished products, and other goods to designated locations.
• Monitor fleet utilisation and identify opportunities to improve operational efficiency.
• Coordinate with logistics, warehouse, production, sales, and other departments to meet transportation requirements.
• Supervise, coordinate, and manage all fleet drivers and transport personnel.
• Develop and enforce driver schedules, routes, and operational procedures.
• Monitor driver attendance, performance, conduct, and compliance with company policies.
• Ensure drivers possess valid licences and required documentation.
• Organise regular driver training on safety, defensive driving, vehicle handling, and company procedures.
• Develop and implement preventive maintenance schedules for all fleet vehicles.
• Ensure vehicles are serviced and maintained according to manufacturer and company requirements.
• Monitor vehicle repairs, breakdowns, inspections, and roadworthiness.
• Liaise with approved mechanics, workshops, and service providers to ensure quality and timely repairs.
• Maintain accurate records of vehicle servicing, repairs, parts replacement, and maintenance costs.
• Monitor fuel consumption across the fleet and investigate unusual or excessive usage.
• Implement systems for effective fuel control and accountability.
• Track fleet-related expenses, including fuel, maintenance, tyres, repairs, insurance, and licensing.
• Identify cost-saving opportunities without compromising safety or service quality.
• Prepare periodic fleet cost and performance reports for management.
• Ensure compliance with all applicable road transportation, vehicle safety, and regulatory requirements.
• Ensure all vehicles have valid registration, insurance, roadworthiness certificates, and other required documentation.
• Establish and enforce fleet safety policies and procedures.
• Investigate accidents, incidents, vehicle damage, and other fleet-related occurrences.
• Implement measures to reduce accidents, vehicle misuse, breakdowns, and operational risks.
• Monitor vehicle movements using GPS/fleet management systems where applicable.
• Track delivery times, routes, mileage, fuel usage, idle time, and vehicle utilisation.
• Analyse fleet performance data and recommend corrective actions where necessary.
• Maintain accurate records of vehicle movements, trips, mileage, fuel, maintenance, and incidents.
• Work closely with the logistics and operations teams to ensure efficient product distribution.
• Coordinate vehicle availability for customer deliveries and inter-location transfers.
• Optimise delivery routes to reduce turnaround time and transportation costs.
• Monitor delivery performance and resolve transportation-related issues promptly.
• Maintain an up-to-date fleet register containing vehicle details, documentation, maintenance history, and operational status.
• Prepare weekly and monthly fleet performance reports.
• Track key fleet KPIs and provide management with actionable recommendations.
• Manage relationships with vehicle suppliers, workshops, insurers, tracking companies, and other fleet-related vendors.
• Support fleet budgeting, vehicle acquisition, disposal, and replacement planning.

Requirements

• Bachelor's Degree or HND in Transport Management, Logistics, Supply Chain Management, Business Administration, Engineering, or a related field.
• 5–8+ years of relevant experience in fleet management, logistics, transportation, or operations, preferably within a manufacturing, building materials, ceramics, construction, or FMCG environment.
• Proven experience managing a sizeable fleet of trucks, commercial vehicles, or heavy-duty vehicles.
• Strong knowledge of vehicle maintenance, fleet operations, fuel management, and transportation logistics.
• Experience managing drivers and transport personnel.
• Good understanding of Nigerian road transportation regulations and vehicle documentation requirements.
• Experience using GPS tracking or fleet management systems is an advantage.
• Strong reporting, analytical, organisational, and problem-solving skills.

How to Apply

Interested and qualified candidates should send their CV to: cv@ascentech.com.ng